Procurement Policies

All Bay of Plenty purchase orders are issued clearly stating that our Standard Terms and Conditions of purchase apply.

Click to view:

• Terms of Trade - Purchase of Services
• Terms of Trade - Purchase of Product (Goods)
• Terms of Trade - Purchase of Product (Goods) - Capital Items

Unless we have explicitly agreed in writing, these Standard Terms and Conditions apply in every case.

Purchase Orders

We would like to remind all suppliers that the Bay of Plenty District Health Board requires the use of an approved purchase order.

As a supplier you should not be receiving orders via letters/faxes or verbal orders, except as an approved purchase order.

In the rare event of an urgent order, our staff are required to follow this up with a confirmation purchase order.

Free In-Store

In all cases, Bay of Plenty District Health Board requires a purchase order number to be quoted on all delivery documents and invoices.

One of our Standard Terms and Conditions is that all prices quoted are for goods to be supplied "free-in-store", ie with freight costs included in the price.

We have noted recently a growing trend for some suppliers to quote a price and then claim that freight is extra.

We, therefore, are taking this opportunity to remind all suppliers that an order is issued on the basis of a "free-in-store" price.  We will not be paying for freight unless this is explicitly agreed in writing as a separate line on the purchase order.

Invoices Should be Sent to:

All invoices should be addressed as follows:

Accounts Payable
Bay of Plenty District Health Board
Private Bag 12024
Tauranga

We have noted that some suppliers still are sending invoices in the names of Eastern Bay Health Limited, Western Bay Health limited, Pacific Health Limited, or Pacific Health.  These entities no longer exist and your records should be updated for our legal name Bay of Plenty District Health Board.